Integrated management system with SharePoint Online
Structured regulations and process documentation
Using SharePoint Online as a knowledge base and management system
Many management systems are managed manually in file shares and often exist in the form of loose collections of sheets. Our solution: Quality management requirements and regularly checked articles are implemented directly in SharePoint Online. The management processes are mapped with PowerAutomate. This creates an integrated system for publication and management – and users can access the articles more easily or are proactively informed about them.
The basis of this solution is a pool of checked and managed documents as well as the active information of the employee concerned. The essential content management processes were established for this purpose:
1. new creation and approval including support via workflow and
2. checking the validity of content according to time intervals
Content can be changed and re-released or removed from the managed knowledge base. Overall, the solution creates a dynamic, maintained and quality-assured pool of documents for knowledge or instructions, which can be established as a single point of truth in the company.
Structured overview of all articles
- In-page navigation and headings for longer articles Metadata and clear responsibilities
- Automatically generated table of contents incl. navigation through a custom extension
- Output of metadata directly on the page including classification and target group through a custom display
Find the right document quickly
- Classic navigation with thematic sorting
- Modern, guided search-based access to documents through a keyword search based on metadata
- Search is based on PNP Search Web Parts and can be customized to different metadata, priorities, etc.
- Push notification possible for the respective target group of an article, e.g. on publication or in the event of a significant update
Relevant changes at a glance
- Intranet start page with important news and access to navigation
- Quicklinks for an overview and quick access to numerous systems and apps
- All relevant changes from the managed pages / documents are displayed to the user on the landing page
Would you like more information about our examples? Then please contact us directly and talk to us about how we can implement a modern solution for your digital workplace!